Professional IT Server Room Cleaning & Rack Management

Maintaining and Housing Servers

Servers require extra special TLC. There are even entire books dedicated to how to house and maintain servers. Below we have highlighted and detailed the importance of security and proper maintenance for server systems.

The Server Room

It is so incredibly important that your server performs at its maximum potential 100% of the time that a whole set of rules and standards has been designed to govern how a server is stored.

To give you an idea, when a company that uses a complete internal network infrastructure is designing a building to move into, the network is planned and designed along with all the other utility systems. This design covers much more than where wires will be run, though. In fact, at least one entire room is designed to specific standards for the sole purpose of housing servers. In addition, each floor of the building has to have a dedicated wiring closet with a direct line to the server room.


Professional Network Engineers know these standards and are expected to follow them when designing a network. What are some of these standards?

  • Server rooms should be soundproofed, and have automatically locking doors that are never to be left unlocked or propped open.
  • Server rooms should not have windows or viewports for security reasons.
  • Server rooms should have constant failsafe climate control, maintaining low temperatures.
  • A server room may not have a false ceiling for security reasons.
  • A server room must be designed for maximum fire protection. Any lines into the room must be sealed with a fireproof compound.
  • Sprinkler systems are not to be installed inside server rooms.
  • Servers should be mounted off the floor, recommended height of at least 12 inches.
  • The floors of the server room should be static-resistant and not waxed.


Server Maintenance

If servers are housed in a standardized and specialized server room then maintenance should be incredibly easy. The risk of heat and dust damage is drastically reduced, but the servers should still be given a good dusting, inside and out, every couple of months. It is important to note that servers do not receive the frequent reboots that a normal PC does. In fact, a server can sustain an uptime of well over a year. Typically, the server going offline leads to downtime throughout the entire network, so it is done as little as possible.

Mostly, server maintenance simply involves checking to see that every component is running as it should. Performance should be monitored daily on things like HDD Seek Time, Memory Errors, and CPU Capacity, among others. Fans should also be checked regularly to ensure they are still functioning.

IT Equipment Cleaning

Specialist server cleaning, switch cleaning and other key comms room equipment.

My Virtually Ltd strongly believe in prolonging the life and maintaining IT equipment no matter how poor the hosting environment may be.

We are often asked to carry out server cleaning for new customers and also offer this service annually to our existing client base. We have now decided to make this a key service that we provide. This is most often needed when a server, switch or other key network equipment is exposed to large amounts of dust.

It is rare that every business houses its vital IT equipment in dust free temperature controlled environments and in order to prolong the life of equipment housed in dirty environments it is essential that server cleaning is not overlooked, unfortunately by many it is.

It has been proven that dust build up inside the equipment causes an increase in heat which requires the internal fans to work harder using more power. Research suggest a 2% increase in power use. A number of other problems will occur within the equipment depending on the type of dust. From overheating of servers or a short circuit to burn out of fans caused by abrasion.

My Virtually Ltd will de-cable and remove the server from the rack. Then ensuring we are protected against static we will strip the server to its component parts. Remove fans, airways, disks where possible and other removable items. We will then clean the server using HEPA filtered vacuums and specialist tools. Once we have completed the clean we will reassemble the server and put it back in its rack and re-cable the equipment.

We are specialists in HP Dell and IBM server hardware giving us a greater degree of knowledge and peace of mind for our clients. We are also fully conversed dealing with cabling and re-patching.

To find out how we can help please contact us.